Notice Of Privacy Practices
Yuvan LLC d/b/a Specialty Wellness and Specialty MedSpa
SpecialtyMedSpa.com
Effective Date: August 24, 2026
THIS NOTICE DESCRIBES HOW HEALTH AND MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN ACCESS THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
At Specialty Wellness, protecting the privacy, confidentiality, and security of your health information is an important part of our responsibility to you.
This Notice of Privacy Practices (“Notice”) describes how Yuvan LLC, doing business as Specialty Wellness and Specialty MedSpa (“Specialty Wellness,” “we,” “us,” or “our”), may use and disclose health information maintained in connection with our services, the rights you may have regarding that information, and our responsibilities under applicable federal and Texas privacy laws.
This Notice applies to Specialty Wellness and Specialty MedSpa operations associated with SpecialtyMedSpa.com, including applicable patient records maintained through our electronic records and practice-management systems, including Zenoti.
This Notice does not serve as the Notice of Privacy Practices for Koteshwara Nadipalli, PLLC d/b/a Specialty Primary Care and Wellness or MySpecialtyMD.com, which maintains separate medical, privacy, and legal documentation.
1. INFORMATION COVERED BY THIS NOTICE
Health information covered by this Notice may include individually identifiable information relating to your:
- past, present, or future physical or mental health or condition;
- medical and wellness history;
- treatments and procedures;
- medications;
- laboratory or diagnostic information;
- treatment plans and clinical notes;
- photographs or videos obtained in connection with care;
- body-composition or other assessment information;
- demographic and contact information;
- billing and payment information; and
- other information protected by applicable healthcare privacy laws.
Health information may exist in written, electronic, photographic, video, verbal, or other forms.
Where information constitutes Protected Health Information (“PHI”) under HIPAA, applicable HIPAA protections will apply. Other health information will be protected as required by applicable Texas and federal law.
2. OUR PRIVACY RESPONSIBILITIES
To the extent required by applicable law, we are responsible for:
- protecting the privacy and security of your health information;
- implementing appropriate administrative, physical, and technical safeguards;
- providing required notices concerning our privacy practices;
- following the privacy practices described in the Notice currently in effect;
- providing notification following certain breaches of protected information when required by law; and
- respecting applicable patient rights concerning health information.
We take reasonable and legally required measures to protect the confidentiality, integrity, and availability of health information.
3. HOW WE MAY USE AND DISCLOSE HEALTH INFORMATION
Applicable law permits the use or disclosure of health information for certain healthcare purposes without obtaining a separate authorization each time.
Treatment
We may use or disclose your health information to provide, coordinate, or manage your care.
Information may be shared, as appropriate, among physicians, physician assistants, nurses, medical assistants, aesthetic providers, technicians, and other professionals involved in your care.
When appropriate and legally permitted, information may also be shared with laboratories, pharmacies, specialists, healthcare facilities, or other providers involved in your treatment.
Payment
We may use and disclose information when necessary for payment-related activities, including:
- processing payments;
- billing;
- verifying applicable benefits;
- collecting amounts owed;
- processing refunds or credits; and
- working with authorized payment or financing providers.
Healthcare and Business Operations
Health information may be used or disclosed for lawful operational activities, including:
- quality improvement;
- patient safety;
- staff training;
- credentialing;
- compliance;
- auditing;
- legal and accounting functions;
- technology administration;
- security;
- healthcare fraud and abuse prevention;
- patient-service improvement; and
- other activities reasonably necessary to operate our organization.
4. APPOINTMENT AND CARE COMMUNICATIONS
We may use contact information you provide to communicate with you regarding:
- appointment confirmations and reminders;
- scheduling and rescheduling;
- treatment instructions;
- follow-up care;
- medication-related matters;
- laboratory or assessment information;
- care coordination;
- billing or account matters; and
- other communications reasonably related to services you request or receive.
Communications may occur through telephone, voicemail, SMS/text messaging, email, patient portal, Zenoti-supported communications, or other permitted methods.
Electronic communications such as ordinary email and SMS may have privacy and security limitations. You may request reasonable alternative communication methods as permitted by law.
5. MARKETING AND PROMOTIONAL COMMUNICATIONS
Healthcare communications and marketing communications are treated differently when required by law.
Where written authorization or separate consent is legally required before PHI or other protected information may be used for marketing, we will obtain the required authorization or consent.
Receiving treatment from Specialty Wellness does not automatically authorize us to publicly use your identifiable medical information, treatment history, photographs, videos, or testimonials for advertising or marketing.
Marketing text messages and emails may also be subject to separate consent and opt-out requirements.
6. PHOTOGRAPHS, VIDEOS, AND BEFORE-AND-AFTER IMAGES
Photographs or videos may be obtained when appropriate for clinical purposes, including:
- documenting baseline conditions;
- treatment planning;
- monitoring treatment progress;
- evaluating outcomes; and
- maintaining clinical records.
Clinical photographs or videos that constitute protected health information will be safeguarded in accordance with applicable law.
Marketing Use
We will obtain appropriate authorization when required before using identifiable patient:
- photographs;
- before-and-after images;
- videos;
- testimonials;
- treatment experiences; or
- other protected health information
for public-facing marketing or advertising.
This may include our website, social media, digital advertising, printed materials, educational/promotional materials, or other public media.
When applicable, refusing marketing authorization will not affect your eligibility to receive treatment.
7. INDIVIDUALS INVOLVED IN YOUR CARE
When permitted by law and consistent with your preferences, we may disclose relevant health information to a family member, caregiver, personal representative, or another person involved in your care or payment for your care.
We generally limit such disclosures to information reasonably relevant to that person’s involvement.
If you are unable to communicate your preference, information may be disclosed when legally permitted and when professional judgment supports that disclosure.
8. BUSINESS ASSOCIATES AND SERVICE PROVIDERS
We may use third-party service providers to support our healthcare and business operations.
These may include certain:
- electronic health-record and practice-management providers;
- scheduling platforms;
- billing services;
- communication providers;
- cloud and data-storage providers;
- information-technology companies;
- payment processors;
- legal and accounting professionals;
- analytics or administrative providers; and
- other vendors supporting our operations.
Where a third party qualifies as a Business Associate under HIPAA, we will use appropriate contractual safeguards as required by law.
9. ZENOTI AND ELECTRONIC RECORDS
Specialty Wellness currently uses Zenoti as an electronic records, scheduling, practice management, communication, and related technology platform for Specialty Wellness and Specialty MedSpa operations.
Information entered or maintained through Zenoti may include appointment, contact, treatment, clinical, photographic, payment, communication, or other information depending upon how the platform is used.
Information maintained through Zenoti will be handled in accordance with applicable privacy and security requirements and our agreements with applicable technology providers.
Third-party technology providers may also maintain their own privacy and security practices as applicable to their services.
10. ARTIFICIAL INTELLIGENCE AND TECHNOLOGY-ASSISTED TOOLS
Specialty Wellness may use artificial intelligence, algorithms, imaging systems, body-composition technology, clinical-support software, or other technology-assisted tools in connection with certain administrative, educational, analytical, wellness, or clinical functions.
When these technologies process protected health information, we will use and disclose that information in accordance with applicable privacy and security requirements.
Technology-assisted tools are intended to support appropriate professional and operational functions and not improperly replace professional judgment where such judgment is required.
Where applicable federal or Texas law requires disclosure, consent, authorization, oversight, or other safeguards relating to artificial intelligence or health information, we will comply with those requirements.
11. OTHER USES AND DISCLOSURES PERMITTED OR REQUIRED BY LAW
We may use or disclose health information without separate authorization when permitted or required by applicable law, including for certain:
- public-health activities;
- health-oversight activities;
- licensing or regulatory matters;
- reports involving abuse, neglect, or domestic violence;
- judicial or administrative proceedings;
- lawful law-enforcement purposes;
- workers’ compensation matters;
- coroners or medical examiners;
- organ or tissue donation activities;
- specialized governmental functions; and
- circumstances involving a serious and imminent threat to health or safety.
We may also disclose information when otherwise required by federal or Texas law.
12. USES AND DISCLOSURES REQUIRING AUTHORIZATION
When applicable law requires your authorization before we use or disclose protected health information, we will obtain it.
Authorization may be required for certain:
- marketing uses of PHI;
- public use of identifiable patient photographs or videos;
- testimonials containing protected information;
- sales of PHI; and
- other uses or disclosures not otherwise permitted by law.
If you provide written authorization, you may generally revoke it in writing as permitted by law.
Revocation will not affect actions already taken in reasonable reliance upon a valid authorization before we received your revocation.
13. YOUR RIGHTS REGARDING YOUR HEALTH INFORMATION
Depending upon the information involved and applicable law, you may have the following rights.
Right to Access and Obtain Copies
You may request access to or copies of certain medical, treatment, or billing information maintained about you.
When applicable, you may request records in electronic form.
Reasonable cost-based fees may apply where permitted by law.
Certain limited records may be excluded from access where permitted by law.
Right to Request an Amendment
If you believe information maintained about you is incorrect or incomplete, you may request an amendment.
We may deny certain amendment requests when permitted by law. When applicable, you may have the opportunity to provide a statement of disagreement.
Right to Request Restrictions
You may request restrictions on certain uses or disclosures of your health information.
We are not required to agree to every requested restriction unless applicable law requires us to do so.
Where HIPAA applies, if you pay in full out of pocket for a healthcare item or service and request that information concerning that item or service not be disclosed to your health plan for payment or healthcare operations, we will comply when required by law.
Right to Request Confidential Communications
You may request that we communicate with you through a particular method or at a particular location.
For example, you may request that we:
- use a particular telephone number;
- communicate through an approved electronic platform;
- send correspondence to an alternative address; or
- limit information left in voicemail messages.
We will accommodate reasonable requests when required by law.
Right to an Accounting of Certain Disclosures
Where applicable, you may request an accounting of certain disclosures of protected health information made during the period provided by law.
Not every disclosure is included in an accounting. For example, certain disclosures for treatment, payment, or healthcare operations may be excluded.
Right to a Paper Copy
You may request a paper copy of this Notice at any time, even if you previously received it electronically.
Right to a Personal Representative
A legally authorized personal representative may exercise applicable privacy rights on your behalf, subject to identity, authority verification, and applicable law.
14. SENSITIVE HEALTH INFORMATION
Certain types of health information may receive additional protection under federal or Texas law.
Depending on the circumstances, this may include information concerning:
- mental or behavioral health;
- substance-use-disorder treatment;
- certain communicable diseases;
- genetic information;
- reproductive health;
- sexual or intimate health; and
- other specially protected health information.
We will use and disclose such information according to any additional legal protections applicable to that information.
15. BREACH NOTIFICATION
If unsecured protected health information is acquired, accessed, used, or disclosed in a manner constituting a reportable breach, we will provide notification as required by applicable law.
Where required, notification may describe:
- what occurred;
- categories of information involved;
- steps you may consider taking;
- measures we are taking in response; and
- how to contact us for additional information.
16. TEXAS PRIVACY PROTECTIONS
Health and medical information may be protected by federal law and by Texas law, including, where applicable, the Texas Medical Records Privacy Act and other Texas confidentiality and privacy requirements.
Texas law may provide protections beyond federal requirements in certain circumstances.
Where applicable Texas law provides greater protection or imposes additional requirements, we will follow the applicable requirement.
17. WEBSITE INFORMATION AND THIS NOTICE
This Notice primarily addresses health information associated with Specialty Wellness healthcare and wellness operations.
Information collected simply through visiting SpecialtyMedSpa.com, including cookies, advertising technologies, analytics, IP addresses, website browsing activity, and similar online information, may also be governed by our separate Website Privacy Policy and applicable consumer privacy law.
This Notice and the Website Privacy Policy serve different purposes and should be reviewed separately.
18. CHANGES TO THIS NOTICE
We reserve the right to revise this Notice and our privacy practices as permitted by applicable law.
A revised Notice may apply to health information already maintained by us as well as information received after the revised Notice becomes effective, to the extent permitted by law.
The current version will be made available as required by applicable law, including at our office and/or on our website where appropriate.
The effective date at the top of this Notice identifies the current version.
19. QUESTIONS, PRIVACY REQUESTS, OR COMPLAINTS
If you have questions about this Notice, wish to exercise an applicable privacy right, or believe your privacy rights may have been violated, please contact:
Privacy Officer
Yuvan LLC
d/b/a Specialty Wellness and Specialty MedSpa
3800 Main Street, Suite 100
The Colony, Texas 75056
Phone: (469) 442-4442
Email: info@myspecialtymd.com
Website: SpecialtyMedSpa.com
If HIPAA applies to the matter, you may also have the right to submit a complaint to the U.S. Department of Health and Human Services, Office for Civil Rights.
You may also contact an applicable Texas regulatory authority regarding rights arising under Texas law.
We will not retaliate against you for making a good-faith privacy complaint or exercising a privacy right protected by law.